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Back office with a Native Level of French and English
Our client is a global leader in the design and manufacture of advanced lighting systems and virtually indestructible cases for protecting valuable equipment, present all across Europe and the Middle East.
Reporting to the Customer Service Sales Support Assistant, this position’s primary responsibility is to provide excellent customer service and build customer relations through courteous and prompt resolution to customers’ questions and problems. Additional responsibilities include accurate order processing and expediting, maintaining customer database as well as customer master data and pricing records on ERP system, processing quotations and custom orders, telemarketing functions, market research, preparing presentations and reports, trade show attendance and providing support to Sales team.
You will be in charge of:
-Receiving and processing all sales orders in a timely and accurate manner, producing and issuing order confirmations and outstanding order reports.
-Processing outbound shipments of sales orders, shipment confirmations from the 3PL supplier and preparing shipments for invoicing.
-Communicating with customers regarding order/shipment status and stock availability
-Pro-actively reviewing backlog to ensure timely shipments
-Issuing pro-forma invoices for CIA accounts and pre-production deposits, checking account blocks and solving issues with the Finance Department when necessary.
-Checking for outbound shipments to be issued, blocked accounts and blocked sales orders, shipments due to be confirmed back by the 3PL and deliveries pending to be invoiced.
-Communicating with the 3PL supplier, providing all necessary documentation and customs paperwork for outbound shipments, as well as with customers (Ex Works) for shipments due for Pick Up.
-Preparing and documenting all “Custom Orders” and communicating with Logistics Operations Department.
-Reporting all complaints from customers concerning Product Quality and complaints in general related Customer Service to the Manager and records, answers and closes these complaints in a timely manner as instructed.
-Maintaining customer master data and order forms, and assists with pricing records on the ERP system.
-Replying to inquiries from customers regarding products and services, and processes requests for product samples, spare parts and literature in accordance with Sales Representatives/Managers.
-Providing sales and clerical support to Sales Team.
-Contacting potential end users to follow-up sales leads, and reports findings to Sales Managers, distributors or dealers. Maintaining customer database and reviews customer mailing material to ensure the accuracy of all information.
-Performing internet research on potential clients and competitors.
-Assisting with the preparation of proposals, sales reports, statistics and customer presentations as required.
-Degree in Business or related field and a minimum of one year experience in customer service within the field of international commerce or export required.
-Verbal and written fluency in French and English are essential. Other European languages a benefit.
Experience in a similar position is valued.
-Must have excellent written, verbal and presentation skills.
-Must be detail-oriented and have excellent customer service, organizational and follow-up skills.
-Knowledge of SAP a benefit.
-Must be proficient with Word, Excel and other appropriate software.
-Must be able to interact effectively and cooperatively with employees at all levels.
-Must be able to operate in a fast-paced organization and handle multiple projects simultaneously.
-The opportunity to work in an international environment
(+34) 93 231 00 00 (Ext. 179)