Our client is a multinational American company leader in integrated communications.
JOB PURPOSE
- Reporting to the International HR Generalist based in Madrid, the HR Administrator will focus primarily
on the coordination of recruitment activities in Europe.
- The HR Administrator will be involved in recruitment activities for roles mainly based in Madrid and
London but can also support other European locations depending on the recruitment needs and the
volume of recruitment.
- The HR Administrator will provide administrative support in HR activities mainly related to recruitment
and training.
KEY RESPONSIBILITIES
- Centralise all recruitment requests and be the first point for the hiring managers and the agencies.
- Coordinate the recruitment process from selecting CVs sent by agencies to presenting candidates to
hiring managers and scheduling interviews.
- Assist and advise the hiring managers in the screening, search and selection process of candidates.
- Work with the HR Generalist to establish good relationships with preferred recruitment agencies and
agree terms and conditions. Initiate some direct search on specific roles.
- Advertise roles internally to optimise visibility of vacancies and transparency in the recruitment
process. Act as the first point of contact for internal candidates.
- Support the screening of candidates by conducting initial telephone or face to face screenings as
required. Provide feedback to agencies and candidates. Take direct references when needed.
- Act as system administrator for the Recruitment database system, update it and keep track of the
recruitment progress from the initial vacancy request to the closing of the vacancy.
- Produce recruitments reports as necessary and escalate any difficulty to recruit for specific roles.
- Work with the HR team to improve recruitment processes and adapt tools and templates accordingly.
- Keep hold of recruitment tools such as standard job descriptions, adverts, and competency based
questions. Refresh and amend these tools in order to target the right pool of candidates.
- Contribute to the overall recruitment activity but also work on key recruitment projects.
- Support the HR Generalist in administrative tasks linked to the recruitment and on boarding of new
employees such as the preparation of offers and contracts of employment for Spain.
- Support the HR team in other tasks which can enhance our internal processes and/or meet local
requirements.
- Manage the referral scheme so employees can recommend Donnelley Financial Solutions as an
Employer of choice.
- Degree level (Law, Business Administration or Labour Relations)
Fluent in English and Spanish
- 2-3 years experience in international recruitment agency/department including experience of using a
recruitment database
- Well developed communication skills (written and verbal); ability to communicate confidently and
professionally with people at all levels and many nationalities
- Excellent IT skills; sound knowledge of Microsoft Office; proficiency in Excel is necessary
- Excellent attention to detail
- Good organisational skills
- Ability to follow processes but also ability to analyse and demonstrate initiative
- Ability to handle the concept of change as part of the industry and Company culture
- Self-motivated with a desire to acquire knowledge and skills and develop in HR
- Solid company and career planning within the company
- Attractive salary
- Health insurance
- Meal Voucher
- International environment
