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Job description

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Administrative with a Fluent Level of English and Proficient Microsoft Office

Ubicación: Barcelona, Spain

Departamento: Finanzas y Legal

Salario: Salario competitivo


Our client provides services for the registration of shareholders, administration of employee stock plans and other solutions in governance and compliance.


1. Client presentations and documents: using a management-approved template to create PowerPoint presentations for internal and external meetings and events; amending and formatting presentation decks; creating and formatting other internal documents (including training documents, client contract documents; one-pager reference slides, how-to guides)

2. Data processing: using spreadsheets to sort, calculate, and analyse data – primarily statistics for client presentations – via formulas, pivot tables, vlookups; using Reporting Suites software to download data reports as necessary; maintaining monthly/quarterly client data sheets; calculation of custody fees

3. Data maintenance: updating information in Cosmos Company and adding alerts; collating and storing key information in spreadsheets; following up with CM/BD teams for overdue information not yet received

4. Travel administration: organising travel arrangements, including but not limited to flights, hotels, trains and taxis; recording all CM and BD travel in an internal travel calendar, and circulating weekly to the team

5. Expense reporting: scanning expense receipts; uploading and submitting expense reports

6. Meeting coordination: scheduling internal and external meetings and teleconferences; booking meeting rooms; organising catering and hospitality

7. General administration: printing, photocopying and binding documents; assisting with new staff onboarding; submitting procurement requests for new software and equipment and their maintenance

- Presentation decks completed by agreed timeline – professional formatting, well structured, data is correct and appropriate for the context

- 100% of decks using agreed formatting style (icons, colours, fonts)

- 98%+ accuracy in data calculations

- Respond to ad-hoc requests within 3 business days (3) of receipt. Agree delivery date within 5 business days (5) of receipt. Provide document on time, as agreed with stakeholder, or escalate within 2 business days (2) if ad-hoc request will impact BAU workload significantly

- Travel is booked in policy, with Computershare preferred companies wherever possible

- Expense reports filed within two weeks of receiving the expense receipts

- Meetings scheduled in agreed timeframes, with maximum participation (at least 80% of attendees available)


* Proficient in MS Office suite – specifically Microsoft PowerPoint, Excel and Outlook

* Strong attention to detail and accuracy

* Significant experience in planning and managing workload to meet deadlines

* Organisation skills - ability to work on multiple projects and items with varying timescales at once, excellent time management ability to prioritise workload

* Ability to work both independently and as part of a team

* Strong literacy and numeracy skills

* Ability to identify and solve problems

* Adaptability


- Competitive Salary
- 9.00-18.00 Schedule
- Immediate Starting Date
- Possibility of growth within the company
- 6 month+indefinite contract
- Pension plan
- Discounted private medical insurance
- Employee stock purchase plan
- Transport vouchers
- Childcare vouchers
- "Más Vida Red" telephone advice


Tomás Sard
(+34) 93 231 00 00 (Ext. 213)

Placement agency Nº 9900000357
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